The Virtuoso Steering Committee Election Process

The process TV adopts

TV has had three rounds of what we call The Steering Committees since 2023. They are a volunteering opportunity for Owners ordinarily resident at TV.

This year the SC decided to make a formal process and appointed two “Returning Officers” to study and streamline the process till the take over of the new incumbents with a one month parallel handover planned into this process.

After plenty of deliberations, a full fledged process was finalised by the Owners in their own WhatsApp group. Changes were incorporated and finally the following documents were published in January 2025 with specific timelines.

The Election Process Documents

  1. The One Year term of every Steering Committee (SC) ends on 31st of March each Year.
  2. A New SC shall be elected on or before Last day of February every year, at the AGM held solely for the purpose, with no other agenda.
  3. The New SC will have an overlap period of 30 days in March when a proper handover takes place by the outgoing SC to the new SC Members who shall assume Office from 1st April each year.
  4. The SC shall ordinarily have FIVE members from amongst Owners ordinarily resident in TV. But never more than SEVEN in specific years when such need is determined at the AGM for that year only.
    1. In any year when the number of contestants is fewer than the stipulated size of the SC, all those who have volunteered shall be declared elected unopposed.
      1. In addition, the AGM by a simple majority, may draft willing persons from amongst the Ordinarily Resident Owners present in the AGM to fill in the void.
      2. Alternatively, the AGM may leave the size of the new SC limited to the number elected in (4, I) above.
    2. ALL such decisions shall be taken on the basis of a simple majority of eligible voters present and voting at the AGM.
  5. The SC shall appoint TWO equally responsible Returning Officers (ROs) to conduct elections. They shall be responsible to bring the process to fruition, whether or not balloting is required.
  6. Returning Officers shall not be eligible to contest in the election in which they function as Returning Officers. However, they may cast their secret vote in case balloting is undertaken for the SC in that AGM.
    1. Only decisions taken jointly by both ROs shall be valid and binding.
  7. The Election Calendar shall be as follows:
    1. Invitations to Volunteer in the SC shall be announced by ROs in the Owner’s WhatsApp Group on or before the Last day of January each year.
    2. Interested Volunteers shall communicate their interest to both Returning Officers individually & directly and not in any group/s. Group posts for volunteering for SC shall be ignored by the Returning Officers.
    3. There shall no canvassing of any sort by contestants, save except as mentioned in point [VI (I)] below.
    4. Applications to Volunteer as SC Member (SCM) shall close on the Second Saturday of February. Upon closing, ROs shall publish the list and also post in the Owners WhatsApp Group.
    5. Withdrawal of applications shall be closed on the 3rd Saturday of February.
    6. All SCM contestants shall introduce themselves and their plans in the AGM in a KYC (Know Your Candidate) session in the AGM, each allotted a maximum of 3 minutes.
      Their plans may also be posted in advance, but only after filing their respective nominations, in the Owners WhatsApp Group, for advance information of all owners.
    7. Balloting, if required, shall be held by secret physical paper ballot by owners present and voting. The physical presence of person/s holding written proxies, filed by owners with both the Returning Officers before the last date for withdrawals in (V) above, may also cast their votes but shall not participate in any discussions in the AGM.
      There shall be no postal ballot.
    8. The Returning Officers shall distribute ONE paper ballot to each Appt Owner. Joint/Multiple Owners shall also get only one Ballot given to the First Named Owner.
      Ballots shall be distributed only at the time when Voting is called for (if any) in the AGM.
    9. Voting Day shall be on the Last Day of February of each year. Voting shall be open for a minimum of 30 minutes and shall close no later than 60 minutes from the time of opening. The timings shall be announced by ROs in the AGM before commencement of voting.
    10. Voting: Voters shall mark their votes for one or more of the Candidates mentioned, subject to a maximum of FIVE. Voting for more candidates shall render the vote invalid.
      IF and only IF the AGM has decided to expand the SC for that year as specified in (4) above, the total votes cast by a member may be for a maximum of that many candidates.
      E.g. Members can vote for 1, 2, 3, 4 or 5 contestants (in a 5 member SC to be constituted).
    11. The Returning Officers shall announce the list of contestants on the day after the last date of filing nominations as in (IV) above, in the Owners WhatsApp Group.
    12. In case Balloting is required, the Returning Officers shall announce the votes garnered by every contestant after counting them. Such counting shall start and proceed non-stop till the end, at the AGM venue itself, commencing within 30 minutes of the close of Voting.
    13. Candidates securing highest number of votes shall be declared as winners.
      In case any two or more candidates secure the same number of votes, both or all will be declared as winners, subject however that the total number of winners not exceeding the total number of SC Members stipulated by the AGM.
      In case of any tie which results in total winners exceeding the number of SCMs, winners will be decided by draw of lots.
    14. The announcement of results of voting shall be made in the AGM before it is concluded and also posted in the Owners WhatsApp Group, as expeditiously as possible, by the Returning Officers.
    15. A document of the results shall be signed by both ROs and a copy filed with the CPC Resident Manager or official so appointed by CPC for the purpose (if any). The same shall also be posted on the Owners Group.
    16. The AGM shall be convened at 10:00 am at the MPH on the Last Day of February as specified in (2) and (IX) above and shall have no other agenda except election for the new SC.
    17. The newly elected SC Members shall take office after one month of overlap (March) with existing SC Members by way of induction and handover, from the 1st of April.
    18. ROs will have complete authority as well as full responsibility for overseeing that the election is conducted in a fair and transparent manner.
    19. ROs will have Complete Authority over any other procedural or any other issue that may arise in connection with this election process.

 

 Signed this the 23th day of January, 2025 at Bangalore.

 

 Dharam Vir Sardana                                                                 J. Srinivasan

 Returning Officer                                                                       Returning Officer

 Apt B-602                                                                                 Apt A-905

Duly Elected SCMs 2025-26

Announcement

The following Persons stand elected to the Steering Committee 2025-26

1. Swarna Latha Reddy, A-802.
2. ⁠Maya Parmar, A-1008.
3. ⁠Bandana Sircar, A-106.
4. ⁠Dr. Cherala Srinivasa Ranga Rao, A-901.

There is ONE vacancy remaining.

The AGM being the Supreme Body, can decide what to do about this vacancy in it’s wisdom.

UPDATE: 22/02/25:

The AGM accepted Mrs. Regina Phillip’s offer to serve as the 5th SCM thus closing the vacancy in the Steering Committee.

error: Content is protected !!